10 Reasons to Rent Meeting Rooms Outside Your Office

When it comes to meeting rooms, your space isn’t always optimal for your needs. Sometimes, your business needs a home away from home in order to host successful meetings. In business, we outsource labor, materials, and other services. It’s time to consider outsourcing your needs for space. Here are 10 reasons why your business could use on-demand meeting rooms.

1. You want the prestige of a downtown location without the price tag

The law of supply and demand dictates that the most coveted offices will be the most pricey. In other words, you can’t always afford the office you want, and settling for something more affordable can sometimes have a negative impact on your professional image.

Renting on-demand meeting space sidesteps this problem by allowing you to meet with business contacts at a more upscale location, without having to pay for that location full-time. In other words, you get the appearance of a downtown address without having to spend the capital for it.

2. Your meeting room(s) is/are too small

It may be that you’re perfectly happy with your chosen office, and feel confident that your address adds legitimacy to your business. You might feel perfectly comfortable hosting meetings in your space. Sometimes, though you need to accommodate more participants than you may have room for.

Maybe yours is a small office with no dedicated meeting space, or maybe you can only fit four or five people in your modest conference rooms. Just as you might rent a larger vehicle to transport the whole team, on-demand meeting spaces can offer you a room to fit everyone that needs to be involved.

3. There’s too much commotion at your office

If size and location isn’t your problem, you could be dealing with a noise issue. Too much auditory interference can disrupt meetings and make it difficult to conduct business effectively. Whether it’s regular office chatter, occasional celebrations or events, or even a nearby warehouse or factory full of industrial noises, sometimes offices just don’t have the right ambiance. Renting a meeting space can help with that.

4. There’s too much demand for the meeting space you do have

Maybe you have enough meeting space to accommodate everyone involved, but other meetings are occurring so frequently that there’s never a free room to use. If it’s a meeting that has to happen, but you can’t disrupt other meetings to facilitate it, you may need to look elsewhere for a space.

5. The meeting happens outside normal business hours

Depending on where your office is, and who has the keys, you may not have access to your own space outside of normal operating hours. If that’s the case, your best bet is probably to rent the space, as many on-demand providers have extended operating hours.

6. The meeting happens in a distant location

Sometimes, you need to go where your client/partner/etc. is, and have a meeting in their town. Or, perhaps it’s a larger meeting, and everyone’s traveling, so you need a central location that can accommodate everyone. Either way, when you’re headed somewhere else to meet, you don’t want to have to pay the high cost of hotel meeting space. On-demand meeting rooms can offer better amenities for a better price.

7. You have a large team of remote workers and need a central location to meet them in

Similar to the last one, whenever you gather a group of people who are either traveling or don’t have their own meeting space, you’re going to need somewhere to meet up, especially if you’re visiting them from out of town. Save yourself the trouble, and rent a quality space.

8. You need neutral ground

Some situations—like meetings regarding legal disputes—require a neutral space that doesn’t give anyone a home court advantage. Rather than putting anyone on the defense when they don’t need to be, use “territory” owned by a third party who can provide you with what you need.

9. Your client/partner/etc. is the one traveling, and you want the meeting space close to their accommodations

Not every business is close to the city center, and that’s where most traveling business professionals find their accommodations. Having a hotel that’s near the airport is usually the goal, and that may put your meeting participants a good distance from where your office is.

Whether you work on the fringes of the city, or in another city entirely, it can be a matter of courtesy to put the meeting place somewhere closer to the travelers, and to cross the final distance yourself (rather than make them do it after a long flight).

10. Your office/meeting space is out of commission

Even the best, most accommodating of offices will occasionally be out of commission. You may be looking to remodel and renovate your full-time offices. Perhaps you’ve just moved into a new place and are dealing with reorganizing and rearranging the layout of furniture or cleaning up the last tenant’s mess. Maybe you have to repair the damage done by a fire or flood. Whatever the situation, there are times when it’s best to take meetings elsewhere. That’s where on-demand meeting rooms come in.

Conclusion

You’re likely to find, at least with Davinci meeting rooms, that you like hosting your meetings with us more than at your office. That’s because we provide everything necessary for an effective meeting, all at a price that won’t break your budget. Whatever your needs, and wherever you meet, we can help make your meeting successful. Just contact us to schedule a room, and we’ll take care of the rest.

About Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google