How Virtual Meeting Tools Are Helping Modern Law Firms

Working for a law firm involves a lot of traveling. Sometimes that travel is within the same city, sometimes it’s throughout the state. Either way, there’s a great deal of transit time, time that often can’t be spent doing anything else.

Even when traveling within the same city, the sheer number of times you have to leave the office can be downright counterproductive. Traveling to and from the courthouse alone can be a non-trivial time sink. With all the back and forth that needs to be done, it can often feel like you’re spending more time in a vehicle than doing real work.

The good news is there’s an alternative to driving around the city like a Google Maps vehicle. Virtual meeting tools can help resolve these problems, and even unite a decentralized team, eliminating the problems presented by distances both great and small.

Virtual Meeting Tools Make Meeting with Clients Easier

Whether a large law firm or a small practice, no legal professional’s work is all done in the office. House calls are frequently part of the job, and that means going where your clients are. That can be problematic depending on how far the client lives from the office (and sometimes it’s a lot further than we’d prefer).

Add to that the fact that, usually, multiple clients need to meet with you each day, and your productivity is bound to suffer as a result. What’s needed is a way to meet with clients from a distance without removing the intimacy of a face-to-face meeting. That’s where virtual meeting tools come in.

With the right video conferencing tools, you can have an in-person meeting without being in person. Unlike phone meetings, you can be sure of who’s on the other end because you can see their face, and verify that it’s them. And unlike phone meetings, it’s relatively easy to secure a video conference.

Video conferencing on a secure line ensures that you can discuss sensitive matters with an individual or party from across great distances, without fear of interference or interception. It saves you the trouble of having to travel all the way out to the client, which means you have more time to get real work done.

Virtual Meeting Tools Make Courthouse Meetings Easier

Courthouse meetings and appearances offer the same challenges as in-person client meetings, and then some. For example, you have to show up early for courthouse meetings, but may still be required to wait for hours until it’s your turn. Waiting in a courthouse is conspicuous and uncomfortable (if not for you, then definitely for your client). It’s also problematic if there are children involved, who often can’t sit still for the lengths of time required.

Some courthouses facilitate video conferencing in place of in person appearances. This can simplify meetings that are usually incredibly difficult to schedule, and it allows you to conduct other business (or simply be more comfortable) while you wait. This also makes it possible for witnesses in remote locations or with disabilities to participate, who otherwise might not be able to make it to court.

Virtual Meeting Tools Make Meeting with Other Professionals Easier

Whether it’s negotiating the terms of a divorce or settling an issue outside of small claims court, as a legal professional you’re bound to cross paths with your peers at some point. In the past (like house calls and courthouse appearances), these meetings have happened face to face. But not having to meet in person has its advantages.

For one, the physical separation is advantageous when tensions between parties are high. Some clients just need to be kept apart for their (and everyone else’s) own good. Virtual meeting tools can help with that.

More commonly, though, video conferencing removes the need to travel for one party or the other, making meetings more convenient and productive. Simply log in when it’s time, conduct business, and then adjourn back to other duties. It’s a streamlined system that can do a great deal for your productivity.

Virtual Meeting Tools Help Foster Team Building and Collaboration

Not every law firm works out of a single office, and we’re not only referring to larger organizations. Even smaller firms can have multiple offices to facilitate a base of clientele that’s less than centralized. In the past, this dispersed team organization has made it hard to work together. Often, each office simply ends up feeling like a separate entity.

With video conferencing, you can still work together as a team and build team unity. The right virtual meeting tools can close the distance between offices, providing a collaborative experience that is just short of being in the same room together.

Davinci Can Help

“Great!” you might be thinking, “I’ll start video conferencing today.” It’s not necessarily that simple. Not every office has the ideal setup for video conferencing. Maybe your internet isn’t great, or you don’t have professional cameras or microphones. Maybe you need more space to accommodate all meeting participants on your end, or you don’t know how to secure the connection.

Here at Davinci, we specialize in providing virtual meeting tools and video conferencing services to our clients. We can set you up with everything you need to hold secure, reliable, and productive meetings with clients, courthouses, team members, and other professionals, regardless of the distance. If you’re ready to upgrade the efficiency of your law firm’s meetings, contact Davinci today. Let us put technology to work for your team.

About Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google