How Renting a Meeting Room Can Help Start Your Small Business

When starting a business, many focus on keeping a lean operation, reducing costs wherever possible. One way professionals oftentimes choose to save money is by hosting meetings at a local coffee shop. For many reasons such as noise, privacy, and comfort, this isn’t the ideal situation and is often not worth the money you appear to be saving.

Ideally, professionals should book a meeting room to host their meetings. Although this seems like an unnecessary cost, renting out a meeting room is an investment in your business and will save you money down the road.

Here are 8 reasons why renting a meeting room can help you start your small business successfully.

1. Productive Business Meetings

Small business owners often wonder how to increase productivity in a small business. Time is a precious commodity to anyone, but especially to a small business owner who can’t seem to get enough of it. More often than not, people feel like meetings are a waste of their time. Renting a meeting room will provide the right environment for optimum productivity, both for client meetings and meetings with employees. Having a meeting in a proper, professional setting will encourage attendees to participate, which will be much easier since there will be less distractions surrounding you.

2. High Tech Meeting Room

Davinci meeting rooms are fully equipped with projectors, outlets, Wi-Fi, TVs, and other technology infrastructure that can be easily configured and used. You won’t lose time in figuring out how to present to people or where to plug in your computer if you are running out of battery. We’ll have the meeting room prepared for you when you get there. If you are doing a conference call, you won’t have to worry about background noise and a sloppy Wi-Fi connection. Plus, in the event that something goes wrong, there will be an IT support team readily available to help you with any technical difficulties that may arise or any questions you may have.

3. Helps Your Image

Hosting a meeting in a meeting room rather than a cafe will give your clients a better impression of your small business. Clients will think you and your brand are professional, serious, and trustworthy. Meeting rooms help establish a sense of credibility among professionals. It also helps your employees know you’re serious about your business and are committed to making it successful.

4. Convenience

You can rent a meeting room almost anywhere in the world. This gives you the opportunity to choose a location that is convenient for you and for your clients. Moreover, most meeting rooms can be booked outside of traditional business hours, which is especially useful if you are meeting with people that tend to be busy or running errands during the day--it also gives you the opportunity to avoid rush hour traffic.

5. Comfort

A meeting room guarantees you will have a comfortable chair.It will give you the opportunity to personalize the temperature.There won’t be anyone bumping into you, knocking on the door and asking for the room, or asking if you are done charging your computer. It will make the experience more agreeable and people will leave feeling good, as opposed to annoyed or frustrated. Your clients will also appreciate the comfortable chairs and professional presence, as well as the lack of noise they likely often experience with other business meetings held in cafes.

6. Catering

If you’re having a business meeting around lunch, dinner, or even breakfast time, your clients or employees are likely to be distracted by hunger. Davinci meeting rooms offer affordable food catering services. You’ll have a productive meeting while you eat, or you can eat first and talk after. Either way, you won’t have to worry about cleaning up, organizing and making reservations, or tipping anyone. You can get restaurant-quality food at an affordable price with different options to accomodate any small business owner’s budget.

7. Business Services

One of the downsides to some small business meeting locations is that you don’t have all the services you need at any given time. When you rent a meeting room, you’ll have business services available to you such as copying, printing, mailing, faxing, and even a notary on stand-by. You won’t have to stress about not having enough copies printed or making time to fax that letter. There will be someone available to assist you with these services so you can focus on nailing your presentation. 

8. Save Money By Renting

When you’re just starting your small business, you want to keep costs down and use every penny wisely. You may consider renting a whole office building in hopes of accommodating more employees and more clients down the road. Save money early on by renting a meeting room instead. You’ll have a spacious room, big enough to fit all the clients and employees you need to meet with, at a lower cost than renting or owning a whole building. There will always be a meeting room available when you need it, so you’ll feel like you own it without paying the price.

Now that you know the benefits of renting a meeting room, you’ll need to find some locations for small business meeting rooms. Davinci Meeting Rooms offers meeting rooms across the globe for every type of business owner, big and small. Click here to learn more and book your meeting room today!

About Cecilia Amador

Cecilia Amador is a writer and content strategist based in Guatemala City. She's been writing about coworking, virtual offices, and business centers since 2015 and she is currently getting a Masters Degree in Innovation from The Pontifical Catholic University of Chile.