The Basics of Booking Conference Rooms

As a freelancer, digital nomad or entrepreneur, it is common to find yourself in a situation where you have to suddenly find a place to meet potential clients. Your first impulse might be to tell them to meet you at that coffee place you like to work in, or maybe you give them your home address so you can discuss business in your home office. 

STOP! Resist that urge!

Making a fantastic first impression is one of the most important aspects of getting and keeping clients. This is your opportunity to show them that you are a pro on the top of your game, that you take your business and theirs seriously, and that they can count on you to deliver fantastic results. So forget about the coffee shop and book an impressive conference room in one of the top office buildings in any city in the world. This is an easy process and way more affordable than what you might think.

Here’s a short guide to help you book the perfect conference room:

The first thing you need to do is to decide where in the world you will be having your meeting. Digital nomads all know that this isn’t always as obvious as it sounds to static entrepreneurs. Luckily there are conference rooms available all over the world, so wherever you might find yourself there is a space for you. There are plenty of options, from different office buildings to different rooms, you are sure to find exactly what you need. 

Next you have to think about how long you anticipate that the meeting will last. Is it a quick 1 hour chat? Will you be holding a two hour presentation? Do you need to have an all day meeting? These days you are able to book a meeting room by the hour and for as long as you need. 

Now that you have the logistics set, you will have to reserve a meeting room of your choice. To do this you just select the date, time and the number of guests attending. Remember to add any extra services you might be needing such as food and beverage catering. 

The next step is just to enter your payment information and that’s it! Your conference room will be ready for you and your client at the date and time of your choosing. All of this process is almost instantaneous! This is all a lot quicker if you use an app for that. 

There you have it, now you have no excuse for having your business meetings at unprofessional locations. Take your business to the next level and book a conference room, anytime, anywhere in the world.

About Andrés Sanjose

Andrés Sanjose is a writer and editor based in Guatemala. He previously lived in Berlin for 10 years where he witnessed the birth and amazing evolution of the Virtual Office phenomenon, while working as a freelancer in the german capital. He is very interested in what the future holds for this exciting industry and loves to write about it.