What are smart meeting rooms?

As technology advances and evolves, so should our work spaces. But what makes it “smart”?

At its core, a smart meeting room is a collaboration-enhanced space equipped with video-conferencing capabilities. Its tech tools are intended to streamline communication and bypass traditional meeting room tech. 

Some features of smart meeting rooms include:

High-quality video-conferencing systems

High-definition video and crystal-clear audio are staples in any smart meeting room. You could be meeting with people around the world, but these systems make it feel like everyone is in the same room. Some capabilities include wide-angle lenses that capture the entire room, and microphones that cancel out background noise and zoom in on the speaker.

Smart displays and digital whiteboards

Gone are the days of projectors, and even television monitors are on their way out. These days, smart displays are the go-to tech tool. They double as white boards and allow your team to collaborate on documents in real time by writing directly on the screen and toggling between multiple modes, displays and apps.

Wireless connectivity

Forget about fumbling with tangled chords, trying various adaptors that don’t fit, and not being able to connect your devices. Smart meeting rooms are equipped with wireless technology so you can easily pair and connect multiple devices to the interactive displays and video-conferencing system. With this technology, you can share your screen, give presentations and run meetings while utilizing your own devices from anywhere in the room.

Control panels

Whether on a panel built into the wall or an app on your smartphone or tablet, many smart meeting rooms give you full control of your environment at the touch of a button or even the sound of your voice. One system to control the lighting, temperature, blinds, audio and video systems puts the power in your hand to fully optimize your meeting experience.

Booking a smart meeting room

What if you don’t have the money or space to upgrade your boardroom to a smart meeting room? Or what if your business doesn’t have a physical location?

One of the best parts of office and conference room rentals is you can book meeting rooms by the hour or day and access cutting-edge technology when you need it, without the long-term investment.

Whether it's for a remote, a hybrid or an in-person team, there are meeting rooms for any occasion. These interactive, smart technology-enabled spaces make it easy for anyone to participate whether or not they're physically in the room. 

Smart meeting rooms are changing the way the business world collaborates. Equipped with state-of-the-art video-conferencing systems, interactive displays and wireless technology, these spaces bring people together, promote communication and ultimately improve productivity.